Business Manager Visa Japan: Comprehensive Guide to Application, Requirements, and Strategic Execution

For foreign entrepreneurs and companies looking to establish operations in Japan, obtaining the Business Manager Visa is a pivotal step. This long-term visa, created by the Japanese government, enables foreign nationals to legally reside in Japan while managing or launching a business.

ShinTai Strategy and Trading has extensive experience supporting overseas clients in both the strategic planning and practical execution of visa applications—particularly those launching businesses in Tokyo. Our professional team integrates legal, immigration, and financial advisory expertise to streamline what can otherwise be a complex process.

1. Who Should Consider the Business Manager Visa?

• Founders planning to launch a subsidiary or startup in Japan

• Operators of existing businesses looking to expand via a Tokyo branch

• Senior executives assigned to lead Japan-based operations

2. Core Eligibility Criteria

According to the Immigration Services Agency of Japan, applicants must meet the following key requirements:

1. Company Incorporation Completed: A registered legal entity (KK or GK) must be established

2. Physical Office Secured: Virtual offices or co-working spaces are not acceptable

3. Minimum Capital of JPY 5 Million: Funds must be deposited and verifiable via bank records

4. Business Plan and Commercial Activity: Includes submission of financial forecasts, operational details, and market strategy

5. Applicant Must Hold Actual Managerial Authority: Nominal or passive directors are not eligible

3. Application Process and Required Documentation

1. Complete company registration and office setup in Japan

2. Prepare and submit the Certificate of Eligibility (COE) application

3. Attach supporting documents:

   • Certified company registry and company seal certificate

   • Office lease contract and photos of the physical premises

   • Business plan and financial projections

   • Proof of capital injection (e.g., bankbook or wire transfer record)

   • Articles of incorporation, organizational chart, and HR structure

4. Submit COE to the Immigration Bureau (processing time: approx. 1–2 months)

5. Once approved, use the COE to apply for a visa at a Japanese consulate abroad (additional 1–2 weeks)

4. Common Challenges and Strategic Advice

• Virtual offices are disqualifying: Many rejections stem from attempts to register with non-compliant addresses

• Capital source must be documented: Personal bank statements or parent company investment records are required

• Business plans must be detailed and credible: Include clear revenue models, target demographics, and market positioning

• Applicant credentials matter: Experience in management or relevant sectors significantly improves approval likelihood

5. How to Improve Approval Success Rates

ShinTai offers full-scope support, including:

• End-to-end preparation of COE documentation (in English, Japanese, and Chinese)

• Advisory on drafting market-aligned business plans and realistic financial forecasts

• Office search and lease negotiation support

• Liaison with certified immigration specialists and ongoing follow-ups with authorities

• Change of Status processing if the applicant is already in Japan on a temporary visa

Securing a Business Manager Visa is the foundation for legally and sustainably operating in Japan. Rather than navigating this complex process alone, partner with a seasoned team that can drive results efficiently and effectively.

Reach out to ShinTai for a tailored visa advisory session and full documentation checklist. From incorporation to visa issuance, we help you complete the process—end to end.